Set the review boundary first
A photographic proof package should make selection easy without exposing the full-resolution archive. Build a separate JPG or PNG review set, resize for the decision, remove unnecessary metadata, apply an approved visible identifier where appropriate and keep the source catalog outside the delivery.
A studio coordinator prepares a time-bounded client review package. The team uses fictional files to prove the complete workflow, records the exact recipient environment and releases only the approved media after a second-person check.
Run the release sequence
- 01
Freeze the selected proof set and preserve the originals.
- 02
Export bounded JPG or PNG review copies at an approved size.
- 03
Inspect metadata, filenames, hidden files and unintended alternates.
- 04
Apply the approved client or project identifier without obscuring review.
- 05
Open the final package from the delivery media and record the result.
Preserve useful evidence
Record proof-set version, export dimensions, file count, metadata action, identifier rule, reviewer, media ID, test system, delivery date and replacement decision.
Stop release when
- The folder contains RAW files or full-resolution masters.
- Visible marks have not been approved for this review.
- The package includes another client’s work.
A useful record explains who approved the package, what was actually tested and which limitations the recipient was told. It should not contain the access secret or unnecessary client content.
Say what the control cannot do
Copy Protect is Windows-media packaging, not cloud streaming DRM or guaranteed screenshot prevention. A permitted viewer may still photograph or re-record visible content. Keep contracts, authorization, source archives, recipient support and incident response as separate controls.
Common review questions
Does offline delivery stop redistribution?
No. It changes the delivery route; practical copying, capture and loss risks remain and must be tested.
Can a successful sender test prove recipient access?
No. Test a representative recipient-class Windows device, offline, with the exact intended formats.
Sources for this decision
Sources support specific technical or legal boundaries and do not imply endorsement.